Administrative Assistant
- Job Number
- SESLB00042
- Job Type
- Non-Teaching
- School / Entity Name
- SABIS® Educational Services s.a.l.
- Department
- Administration
About SABIS®
SABIS® is a global education network that has an active presence in 21 countries on five continents and educates students in both the private and public sectors. SABIS® schools implement the proven, proprietary SABIS® Educational System, which has been developed and refined for over 135 years.
All students in the SABIS® Network benefit from a long tradition of excellence in education, a reputation that is rooted in a well-developed philosophy that seeks to provide students with a top-quality education that prepares them to meet the challenges of a changing world.
For more information about the SABIS® Network, visit: www.sabis.net.
Job Purpose
Responsible and accountable for providing professional and comprehensive administrative support to the various functions of the Global Regional Center, ensuring smooth and efficient operations across the different countries and regions. This role involves assisting with various academic and administrative tasks to ensure that operations are maintained in an effective, up to date and accurate manner.
Key Responsibilities:
- Scheduling and organizing meetings, conferences and events, preparing agendas, taking minutes and distributing meeting materials when needed
- Facilitating the communication and collaboration between the different functions of the Global Regional Center providing support to initiatives and projects when and as requested
- Coordinating and managing multiple tasks including assisting in the planning and execution of regional tasks and projects
- Handling incoming and outgoing communications, addressing inquiries and resolving issues from different stakeholders while maintaining high level of customer service and professionalism
- Assisting in the preparation of academic materials, including syllabi, assignments, and exams provided by the subject experts according to the SABIS® Educational System and guideline, ensuring they meet structural standards
- Following up on, updating, and ensuring the efficient delivery of Core Curriculum items (Pacing Charts, core codes, Master Exam schedules, Problem Solving LPs, revision sheets, teacher guides, etc.)
- Ensuring that the diagnostic timetables, course materials, and exams are received on time for each region
- Identifying and participating in resolving issues efficiently while recommending effective solutions and raising them to Regional Academic Director for review and validation
- Ensuring the successful implementation and transfer of SABIS® Digital Platform (SDP) quizzes and course materials, including course questions and documents, to schools
- Maintaining and organizing regional documents, records and files while ensuring compliance with data protection and confidentiality policies, and securing proper storage of data files and records as per internal policies and where appropriate
- Compiling and analyzing regional data and reports allowing the team to work on findings and preparing recommendations to the Management
- Performing other related tasks as they arise and as delegated by the Management
Ideal Requirements:
- Bachelor’s degree in Business Administration / Management or equivalent
- English Proficient
- A minimum of 2 to 3 years of experience in a relevant field
- Professional behavior and ethical conduct
- Delivering results
- Continuous learning and improvement
- Accountability and taking ownership
- Organization skills with the ability to prioritize and manage multiple tasks
- Attention to details and accuracy
- Strong iInterpersonal and communication skills
- Ability to work collaboratively with regional and cross-functional teams
- Analytical and problem-solving abilities
- Proficiency in Microsoft Office Suite
- Sensitivity to cultural differences and ability to work with international teams
Employment Requirements:
Must meet all employment requirements including, but not limited to, country and local education and certification requirements, reference checks, and criminal background checks.
Additional details about this position will only be provided to short-listed candidates.
SABIS® is an equal opportunity employer. We are dedicated to a policy of non – discrimination in employment on any basis including age, sex, color, race, creed, national origin, religion, marital status, disability, or any other legally protected characteristics.