Activities Coordinator

Activities Coordinator

About SABIS^®

SABIS^® is a global education network that has an active presence in 21 countries on five continents and educates students in both the private and public sectors. SABIS^® schools implement the proven, proprietary SABIS^® Educational System, which has been developed and refined for over 135 years.

All students in the SABIS^® Network benefit from a long tradition of excellence in education, a reputation that is rooted in a well-developed philosophy that seeks to provide students with a top-quality education that prepares them to meet the challenges of a changing world.

For more information about the SABIS^® Network, visit: www.sabis.net.

Job Purpose

The Activities Coordinator is responsible the planning, organization, and implementation of the student activities at the school. 

Key Responsibilities:

• Schedule all trips, events and activities on the school calendar and approved by the School Director in collaboration with the Student Life Coordinator (SLC) and Activities Department prefects, while taking into consideration any scheduling conflicts with other happenings including academic ones
• Organize school events in coordination with the Student Life Coordinator (SLC) and Activities Department prefects
• Coordinate the implementation of trips, events and activities with all those involved, including the prefects, with the support and guidance of the SLC
• Plan the Extracurricular Activities (ECAs) (paid and/or unpaid) after school and/or on weekends according to the students' and parents’ interests
• Communicate all the information about trips, clubs, events, activities and their schedule to staff, students, and parents if applicable
• Assign deadlines and responsibilities to all parties involved in the planning and implementation of every activity
• Research and contact travel agencies, vendors and/or contractors for trips, events, activities, and ECAs. Seek competitive quotations while negotiating prices and terms. Share recommendations with the SLC, and seek approval from the Director
• Vet external facilitators for ECAs and other events/activities requiring non-school staff, whether held within or outside the school
• Encourage school staff to lead clubs based on their interests and expertise
• Ensure that all paperwork, waivers, and permission forms for school trips, events and activities are updated, distributed, and collected along with any dues
• Enter all the Events, Activities, and clubs on the SLO AMPS along with the enrollment data through the Student Life Organization Management Department. Generate and distribute all attendance lists and ensure attendance records are entered timely on the SLO AMPS
• Print weekly class participation lists for clubs to be posted in the classrooms
• Follow up with students who are absent from activities
• Review regularly all activities (clubs, events, etc.) to ensure they are relevant to the students' needs and interests
• Clarify rules and expectations for all activities to staff and club leaders alike
• Promote clubs and events to students to ensure maximum participation
• Observe clubs during the student life period and other ECA activities to ensure they are running smoothly and efficiently
• Compile feedback to evaluate every activity and/or club for improvement
• Coordinate with the SLC regarding all activities, clubs, and events before execution
• Follow up with SLO News Management Prefects to ensure that every event/activity is submitted to the SLO Corporate entity to be published on the SLO News website
• Support other SLO departments if the need arises
• Perform other related tasks as they arise and as delegated by the School Management

Ideal Requirements:

• Bachelor’s degree in a relevant field or relevant experience
• English Proficient; local language is a must 
• A minimum of 1 year of experience in a related field
• Experience in the SABIS® Network is preferable
• Professional behavior and ethical conduct
• Delivering results
• Continuous learning and improvement
• Accountability and taking ownership
• Interpersonal and communication skills

Employment Requirements:

Must meet all employment requirements including, but not limited to, country and local education and certification requirements, reference checks, and criminal background checks.

Additional details about this position will only be provided to short-listed candidates.

SABIS^® is an equal opportunity employer. We are dedicated to a policy of non – discrimination in employment on any basis including age, sex, color, race, creed, national origin, religion, marital status, disability, or any other legally protected characteristics.