Middle School AQC

Middle School AQC

About SABIS^®

SABIS^® is a global education network that has an active presence in 21 countries on five continents and educates students in both the private and public sectors. SABIS^® schools implement the proven, proprietary SABIS^® Educational System, which has been developed and refined for over 135 years.

All students in the SABIS^® Network benefit from a long tradition of excellence in education, a reputation that is rooted in a well-developed philosophy that seeks to provide students with a top-quality education that prepares them to meet the challenges of a changing world.

For more information about the SABIS^® Network, visit: www.sabis.net.

Job Purpose

Ensuring the delivery of a high quality, SABIS® education that helps all students achieve their full potential by fulfilling roles and responsibilities related to training and mentorship, meetings and communication, administrative planning, academic administration, and general administration. By fulfilling these responsibilities, the Academic Quality Coordinator plays a crucial role in maintaining and enhancing the academic standards and reputation of the school, ensuring that students receive a high-quality education that prepares them for success.

Key Responsibilities:

• Ensure that SABIS® Educational System is applied and departmental practices comply with the school’s accreditation standards and the school policies
• Implement and manage approved quality assurance processes and procedures to monitor the correct and consistent application of the SABIS® program
• Lead approved continuous improvement initiatives to enhance academic quality, including the collection and analysis of data on teaching and learning outcomes
• Report to school one week prior to the start of the New Staff Orientation
• Report to school one week after the last day of school
• Act as role model for all teachers and students
• Contribute to the planning and implementation of the training/orientation agenda for new and returning teachers/academic staff at the start of each school year 
• Oversee the development and implementation of a training plan for teachers/academic staff who join the school after the school year starts
• Conduct drop-in, informal, and formal teacher observations. All formal observations must use the Classroom Observation Form and include a post-observation meeting at which the observation is discussed in order to provide constructive feedback and support for professional growth. One copy of the completed, duly-signed Classroom Observation Form must be submitted to HR; one copy is provided to the teacher. New teachers are to have one formal observation within the first 4 weeks of the school year
• Conduct semi-annual HOD/YGL performance review (December and April)
• Work with Deputy Director/HR to develop Performance Improvement Plans (PIP) for underperforming faculty and staff
• Provide ongoing mentorship and support for faculty and staff
• Provide faculty with necessary resources and support to improve instructional practices and student engagement/performance
• Create and distribute a Weekly Update via the SABIS® Parent App and SABIS® Digital Platform. Standard content of update to be agreed upon with the School Director/Deputy Director.
• Meet weekly with Heads of Department/Year Group Leaders (HOD/YGL). Set agenda, lead, and minute the weekly meeting. Submit agenda and minutes to the School Director upon requested
• Meet with and train Homeroom teachers prior to the start of the school year and as needed throughout the school year
• Plan and act as host and main speaker at parent meetings associated with the start of a new school year, grade level transition meetings, course selection, and events throughout the school year
• Participate in weekly AQC meeting with the Deputy Director
• Participate in Senior Leadership Team meeting as requested
• Meet with the School Director/Deputy Director, as requested
• Assist the School Director/Deputy Director in communicating designated information to teacher/academic staff
• Suggest agenda items for school staff meetings to the School Director/Deputy Director
• Communicate any change requests or errors in SABIS® exams identified by the HODs within their department and submit them to the SABIS® Regional Center
• Meet with parents to discuss academic, behavioral, and/or attendance issues as needed or as requested. Involve relevant individuals in these meetings as needed (HOD/YGL/Teachers should be involved in AQC meetings with parents only when necessary)
• Oversee the organization of student assemblies each term; emcee the assemblies
• Maintain an open-door policy. If necessary due to frequency of meetings and availability, identify and post daily office hours
• Collaborate with the School Director/Deputy Director to identify the number of sections to be offered 
• Assist with the school leadership’s efforts to identify, recruit, and retain highly qualified employees
• Confirm annual timetable conditions for all courses and identify teachers subject/grade level strengths. Teachers’ ultimate assignments will be determined within the constraints of the timetable.
• Finalize student timetables
• Coordinate with other AQCs to assign teacher workrooms and allocate space/storage for each teacher
• Coordinate the planning of Parent-Teacher conferences with the Deputy Director other AQCs
• Oversee the preparation of homerooms ahead of the first day of school and on Open House days
• Review seating charts to ensure that every group of four includes a Subject and Group Prefect
• Finalize student placement in sections/class lists by the ISF Welcome Day. (No student section can be changed without sound academic reasons.  Parent requests will not be honored.)
• Inspect classrooms, corridors, and play areas 
• Label cafeteria tables and line-up points on playground (Primary only)
• Create Homework Timetable
• Create/sign off on Periodic Exam Timetable
• Facilitate the first day for all new students, regardless of when they start
• Share feedback on the Employee Handbook with HR
• G11/12 AQC ONLY: Lead Graduation Planning Committee including setting agenda, keeping minutes, and keeping the School Director informed
• Provide remote support for Admissions during school vacation periods, including summer vacation
• Oversee the final placement of new students (HS: Ensure credit count and course selection have been done for any student entering Grade 10 and above)
• Schedule and conduct placement (diagnostic) testing for prospective students (PS/KG and Primary AQC Only)
• Participate in Admissions’ Open Houses as requested
• Participate in Admissions & Marketing planning and events as requested
• Meet with prospective parents to answer admissions-related questions, as requested
• Promote the SABIS® Educational System as well as all external exam programs offered at the school through advocacy to administration, faculty, parents, and students
• Closely monitor students’ results weekly via the SSMS (AQC 360, Tracker, reports) and discuss with the Deputy Director/HOD/YGL
• Ensure that all teachers in KG-G10 are using the SABIS Point System® of instruction 
• Follow up and monitor teacher performance to ensure that they are meeting and/or exceeding expectations
• Follow-up with HOD/YGL on the development and implementation of academic support plans for struggling students. Suggest adaptations to the plans if no improvement is being made
• Oversee the implementation of AMS re-take prep, re-take, and make-up exams in accordance with the policy set for SABIS® schools and in coordination with SLO and the Exams Department
• Oversee the scheduling of stand-alone Prep List sessions in coordination with SLO, HODs, and the Exam Department
• Oversee the implementation of the SABIS® exam policy
• Liaise with the Student Life Coordinator to ensure SLO engagement in organizing and providing academic support to all students 
• Oversee student movement into and out of intensive (English and math) and world language classes (German, French, Spanish). Movement of students between one full-year course and another should be limited following a settling-in period of ca. 3 weeks at the start of the year. Any movement past this period requires approval of the School Director/Deputy Director and the SABIS® Regional Academic Quality Coordinator (RAQC)
• Follow up with HODs/YGLs to ensure that all teachers are on pace
• Spot-check teachers’ points for thoroughness and alignment with pacing
• Issue interim academic progress reports when needed for students who are struggling
• Prepare report card comments and review results to ensure alignment between performance and the comment for Term 1, Term 2, and end-of-year. Sign all end-of-year report cards after they have been approved by the School Director/Deputy Director and SABIS® RAQC
• Work with Student Management Coordinator to monitor student attendance and behavior, particularly if negatively impacting student academic performance
• Approve the Final Exam Timetable and develop schedule for study sessions in non-exam periods
• Identify students who have not met promotion criteria and those in need of Summer School/re-take exams at end of August.  Share list of students in need of Summer School with the Deputy Director.
• Manage and record the course selection process for students in grades 9-11 including coordination with the University Counsellor(s) to guide students on proper course selection. Ensure that parents have signed off on annual course selection.  (G9-11 only)
• Manage the implementation of external exam programs including student registration for exams (AP, IB, IGCSE, SAT) and submission of all internal coursework/assessments (G9-12 only)
• Review, analyze, and report on external exam result (G9-12 only)
• Approve student promotion to the next grade level and oversee summer school placement
• Contribute to the maintenance of the school’s accreditation

Ideal Requirements:

• Bachelor's degree in a relevant subject matter; master’s is a plus
• English Proficient; knowledge of local language is preferable
• Teaching certificate is a plus
• A minimum of 3 years of SABIS^® experience
• Professional behaviour and exemplary ethical conduct
• Full support of the SABIS® Educational System™
• Commitment to education and making a difference
• Commitment to delivering results:  The ability to focus on the desired result of one’s own work, setting challenging goals, focusing effort on and taking ownership of meeting and exceeding goals
• Commitment to continuous improvement and lifelong learning
• Effective communicator
• Cultural competence and sensitivity to the diverse backgrounds, interests, and needs of students
• Ability to work according to targets and meet deadlines

Employment Requirements:

Candidates must meet all employment requirements including, but not limited to, state and/or federal education and certification requirements, successful completion of criminal background and reference checks, and skills testing if required for the position.

Additional details about this position will only be provided to short-listed candidates.

SABIS^® and its network of schools in the United States uses the criteria of merit, qualifications, and abilities to determine hiring decisions and promotions within the organization. SABIS^® does not discriminate in employment opportunities or practices on the basis of race, color, creed, religion, national origin, ancestry, age, sex, marital status, order of protection, disability, military status, sexual orientation, gender identity, pregnancy, public assistance, family status, unfavorable discharge from military service, genetic information or other segmenting factor protected by law, or local human rights commission activity.